Which of the following is NOT a best practice when managing kickoff meetings?

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Kickoff meetings work best when the team has already done upfront planning to align on objectives, roles, and a realistic schedule. Initiating the kickoff immediately upon receiving the RFP bypasses this essential preparation, risking unclear ownership, missing stakeholders, and a rushed, unfocused agenda. By contrast, a planning session before the kickoff helps define win themes, outlines a clear path to proposal success, and ensures the right people are involved at the right times. Including the salesperson to explain customer hot buttons, sales strategy, and win themes keeps the team aligned with the customer’s priorities and the proposed positioning. Distributing a draft executive summary at the meeting further reinforces the story early and invites feedback so the proposal can be refined cohesively. So, executing the meeting right after RFP receipt is not a best practice because it shortchanges the preparation and alignment that drive a compelling, coordinated response.